Connect with us

Hi, what are you looking for?

Career

How to Make a Proper, Professional Voicemail

Put your best voice forward, recorded or otherwise.

While there are certainly more means of professional communication these days than there were thirty years ago, the importance of proper phone conduct cannot be overstated. Whether you’re seeking out an interview or are corresponding with someone in another office, you need to be able to project an air of professionalism with your voice alone. But what, then, are you supposed to do in the event you miss a call? Well, you’re going to have to come up with a voicemail message that carries the same professional energy.

Whether you have a dedicated business line or are just expecting an important call, you should set your outgoing message to convey your professionalism and courtesy. First and foremost, make sure to identify yourself. Chances are good, if this is a business line, that the person calling you doesn’t know what you sound like. State your name and affiliation clearly so they know they dialed the right number. You should also offer a quick reassurance of the effort they made to call you, such as “sorry I missed your call” or “thank you for calling.” Phone tag is an absolutely awful process, so make sure they know you value their time and would’ve taken their call if you could.

Next, offer some additional steps. You don’t need to say “leave your name and number,” as that’s a given, but if you have any additional avenues of contact like an email address or an assistant, offer those to facilitate communication. If you have an idea of when you’ll be back at your desk and ready to take a call, it wouldn’t hurt to mention that as well. This goes double in the event you’re taking a vacation. Give the precise date that you’ll be back to work so you don’t leave them in limbo.

Finally, above all else, remember the golden rule: keep it short. In the endless purgatory of phone tag, chances are good a caller is going to call more than once, so don’t force them to listen to five minutes of soft rock every time, lest they lose patience with you.

You May Also Like

News

In the past year, Peloton, manufacturers of stationary exercise bicycles and treadmills, has been experiencing some severe financial difficulties. The company went through a...

News

While the ongoing supply chain problems affecting the global economy have had the expected effects, they’ve also had some decidedly unexpected effects. Specifically, many...

News

As gas prices continue to rise and consumer confidence drops, not to mention the ongoing war in Ukraine, the European economy is taking a...

News

As the environmental need for electric vehicles becomes more pressing, and the car-buying public becomes more eager for them, automotive manufacturers are getting ready...

News

This morning, Coinbase CEO Brian Armstrong sent a mass email out to his company informing everyone that, as stock and crypto prices slip and...

News

Last week, a former cybersecurity expert for Twitter, Peiter “Mudge” Zatko, released a whistleblower report on the social platform. In his report, Zatko cited...

News

Zelle is a peer-to-peer payment app and service that can be used by individuals to send and receive money, in a similar vein to...

News

Earlier this week, following the third-term victory of Chinese President Xi Jinping, market shares in Hong Kong experienced a sudden, violent sell-off. Xi’s controversial...